Why this page exists: leasehold is confusing because roles, documents, money flows and dispute routes are mixed together. This page separates the domain into readable blocks. No broken interactive explorer. No fake app behaviour.
Flat collapsible v1Domain groups
Open the groups you need. Each concept has a one-line explanation and risk/context marker. Dedicated concept pages can come later.
Governance & Control (6)
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Governance & Control (6)
Freeholder
Owner of the freehold interest. May retain or delegate management functions depending on the lease and structure.
Head Leaseholder
Intermediate leaseholder sitting between the freeholder and occupational leaseholders in layered structures.
RMC
Resident Management Company. A company through which leaseholders may participate in estate or building management.
RTM
Right to Manage company. Statutory route allowing qualifying leaseholders to acquire management functions without buying the freehold.
Managing Agent
Appointed agent carrying out management tasks. The agent acts under authority and is not usually the ultimate decision-maker.
Maintenance Trustee
Trustee or corporate role that may hold maintenance functions under specific estate documents. Powers must be checked.
Service Charges (7)
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Service Charges (7)
Service Charge
Contribution towards shared building or estate costs, subject to the lease and statutory reasonableness controls.
Budget / Estimate
Forward-looking statement of anticipated expenditure for a service charge period.
Balancing Charge
Top-up demand where actual expenditure exceeds sums collected on account.
Apportionment
Method by which costs are divided between leaseholders, usually dictated by the lease.
Recoverability
Whether the lease permits a particular cost to be charged to leaseholders.
Payability
Whether the demanded sum is lawfully due, including lease, demand and statutory compliance issues.
Reasonableness
Whether the amount and the way the cost was incurred meet the statutory reasonableness standard.
Reserve Funds (5)
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Reserve Funds (5)
Reserve Fund
Money collected for future major expenditure, where the lease allows it.
Sinking Fund
Often used interchangeably with reserve fund, though exact meaning depends on the lease.
Reserve Contribution
Annual or periodic payment into the reserve fund.
Reserve Adequacy
Assessment of whether the fund is proportionate to expected future works.
Reserve Leakage
Unexplained reduction in reserve balances without clear matching expenditure or major works trail.
Section 20 & Major Works (6)
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Section 20 & Major Works (6)
Section 20
Statutory consultation process for qualifying works and qualifying long-term agreements.
Qualifying Works
Works above the statutory contribution threshold requiring consultation unless dispensation applies.
Long-Term Agreement
Agreement exceeding the relevant statutory contribution threshold over more than 12 months.
Notice of Intention
First consultation notice explaining proposed works or agreement and inviting observations.
Statement of Estimates
Consultation stage presenting estimates for review.
Dispensation
Tribunal permission to dispense with consultation requirements in appropriate circumstances.
Insurance (5)
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Insurance (5)
Insurance Premium
Cost of the building insurance policy recovered under the lease or insurance provisions.
Insurance Rent
Insurance charged as rent rather than as a service charge where the lease provides for it.
Insurance Commission
Commission paid in connection with policy placement. Disclosure and reasonableness matter.
Broker Commission
Commission received by insurance broker. Relevant where total cost and disclosure are questioned.
Reinstatement Valuation
Assessment of rebuild cost used to set the insured value.
Documents & Evidence (6)
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Documents & Evidence (6)
Lease
The starting document for recoverability, apportionment, machinery clauses and control structure.
Demand
Request for payment. Must be checked against lease terms and statutory demand requirements.
Accounts
Year-end accounting record showing actual expenditure and service charge position.
Invoice
Supplier evidence supporting charged expenditure.
Ledger
Accounting record showing postings and movements by category or account.
Section 20 Pack
Consultation documents, estimates, observations and decisions for major works or long-term agreements.
Disputes & Tribunal (5)
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Disputes & Tribunal (5)
First-tier Tribunal
Main forum for many residential service charge and leasehold management disputes in England.
Payability Challenge
Challenge to whether the charge is lawfully payable at all.
Reasonableness Challenge
Challenge to whether cost amount or incurring of cost was reasonable.
Determination
Tribunal decision on issues such as payability, reasonableness or dispensation.
Expert Evidence
Professional evidence used to support technical, valuation or reasonableness arguments.
Risk Watchlist (7)
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Risk Watchlist (7)
| Descriptor | Why it matters | Risk level |
|---|---|---|
| Sundries | Generic catch-all term. Weak description and poor traceability risk. | High |
| Miscellaneous | Can become a dumping category for undefined costs. | High |
| Other Costs | Undefined descriptor. Requires evidence and category breakdown. | High |
| General Repairs | Over-broad description. May need invoice-level analysis. | Medium-high |
| Operational Support | Potential shadow fee unless contract and service basis are clear. | High |
| Project Oversight | May duplicate management or professional fee recovery. | High |
| Property Oversight Costs | Possible descriptor drift from management fee style categories. | Review |
How to use this page
This is a v1 orientation layer. It should not try to behave like a product interface before the site is even earning traffic or trust.
| Use case | Start here | Next action |
|---|---|---|
| Trying to understand who controls your building | Governance & Control | Compare roles against your lease, company documents and management agreement. |
| Trying to understand your bill | Service Charges | Check recoverability, apportionment, demand validity and evidence trail. |
| Major works or large demands | Section 20 & Major Works | Check consultation documents, thresholds, estimates and dispensation issues. |
| Unclear or suspicious labels | Risk Watchlist | Ask for supporting invoices, ledgers, explanations and allocation evidence. |
Need this turned into a toolkit or checklist?
Email hello@intellilease.co with the issue, governance pattern, building type and documents available.